Signs & Large Format Print
Illustrative visualisationAt an event there's no second chance: if the backdrop arrives the day after the gala, it might as well not exist. So we start the conversation with the date and the time the gates open, and only then talk materials. The second point is repetition – a community fair, a race or a conference happens every year, so structures (arch, gazebo, backdrop) are bought once, and each edition you only print new graphics.
Beyond the stage there are people. Attendees must get from the car park to the entrance and from the entrance to each zone, and staff must be recognisable from afar. We cover the planning in our guide to [outdoor event signage](/poradnik/oznakowanie-imprezy-plenerowej). Some materials are single-use (tickets, bibs, wristbands), some work for years – it's good to separate them in the budget from the start.
1. Entrance, fencing and crowd flow
The first thing a guest sees is the arch and the fence. We dress temporary fencing and barriers with printed covers – in open ground in mesh, because a solid banner on a barrier acts like a sail. Directional signs and arrows are made from light boards that can be cable-tied to a barrier or stood on a stand.
- Inflatable arch or entrance gate→For races, fairs and openings. A printed inflatable arch is up in a quarter of an hour and immediately marks the start, finish or main entrance.
- Barrier and temporary fence covers→They turn a kilometre of metal into space for sponsors and hide back-of-house at the same time. Mesh lets the wind through; solid banner gives stronger colour.
- Feather flags at the entrance and along the route→Visible from afar and from a car. On grass we use a ground spike, on tarmac a cross base with a weight.
2. Stage, sponsor backdrop and VIP area
This is where the photos that later circulate online are taken. The backdrop behind the stage and the photo wall should be matt, without reflections from stage lights. Speaker banners and stage skirts are an often overlooked but highly visible spot for a sponsor. For galas we suggest 3D letters spelling the event name – light, in styrofoam, to stand on stage or at the entrance.
- Sponsor backdrop / press wall→Fabric on a frame sets up without tools. For the next edition we only print new graphics; the structure stays.
- Speaker banners and stage skirts→The speaker stacks by the stage are in every concert photo. A print with the event or main sponsor logo also hides cables and frames.
- 3D letters with the event name→A photo-op sign at the entrance or on stage. Coated styrofoam letters are light, and prices start from approx. €13 net per character.
- Flagpole flags by the stage and in front of the venue→A classic 150 × 90 cm flag with snap hooks for the permanent masts of a town square, hotel or stadium. We dye-sublimate, so the design reads from both sides.
3. Zones, gazebos and stands
Every zone (information, food, kids' area, first aid, sponsors) needs its own place and signage. A fully printed gazebo does both at once. For exhibitors and sponsors it's good to have a few folding counters with changeable graphics to hand.
- Printed pop-up gazebos→Information point, race office, sponsor zone. Aluminium frame, printed roof and walls; for later events you can replace just the canopy.
- Promotional counters for registration and pack collection→A folding counter with graphics sets up in minutes and looks far better than a camping table. The front graphic is replaced separately.
- Printed tablecloths for registration and catering tables→They hide table legs and the boxes underneath. Dye-sublimated polyester, hemmed, washable.
4. Attendees, staff and tickets
Here time and clean data count. For race bibs, named badges or numbered tickets you send us a list file, and we print and assemble. Wristbands solve zone access control – the wristband colour tells security at once who can go where.
- Badges, lanyards and wristbands→For staff, press, VIPs and volunteers. 100 badges 90 × 50 mm with double-sided print cost approx. €60 net.
- Race bibs for runs and competitions→Synthetic paper doesn't go soggy from sweat or rain. We personalise names and numbers from the entry list.
- Numbered tickets and passes→Perforated tickets, food and drink vouchers, participant cards. Numbering makes cashing up after the event easier.
- Gala and conference invitations→Personalised with the guest's name, with or without special finishes. For large guest lists we send them out in ready packs.
- Race pack and guest kit assembly→We pack the bib, safety pins, sponsor leaflets and giveaways into one bag according to the list. You receive ready boxes sorted by number.
- 01Brief
Description, sizes, site photos and deadline — a few sentences are enough.
- 02Design and quote
Our designers prepare artwork or a visualisation and you get a price.
- 03Approval
You approve the design; for brand colours we provide a proof.
- 04Production
35+ machines in our own plant in Poland: 3.2 m UV print, CNC, laser, 3D, sewing.
- 05Installation or delivery
Own crews and vehicles across Europe, partner network, couriers worldwide.
To start with — an indicative package
A sample kit for a mid-sized race or fair, bought once and used for later editions. Prices from our price list, installation not included.
| Printed inflatable arch, 6 m span | from approx. €1,490 net |
| Pop-up fabric wall 300 × 230 cm | from approx. €400 net |
| 3 × 3 m pop-up gazebo with full print | from approx. €750 net |
| Folding promotional counter with graphics | from approx. €210 net |
| Winder Midi feather flag 70 × 340 cm | from approx. €75 net / pc |
| A5 race bibs on synthetic paper, 500 pcs | approx. €165 net |
Indicative net prices; an exact quote follows a short description of the event, the date and a site plan. For the next edition you usually pay only for new graphics.
From our experience — what to watch out for
- Send your enquiry with the event date and the date materials must be on site. A spare day for setup and any corrections saves a lot of stress.
- Buy structures once and print graphics each edition. Put the date and year on a separate element, not on a backdrop meant to last for years.
- Use mesh for barriers in open ground. A solid banner on a barrier can blow it over in strong wind.
- Send personalisation lists (bibs, badges) as a checked Excel file. A typo in a VIP's name always surfaces at the gala itself.
- Position the photo wall so it doesn't face into the sun. Guests squint and the logo comes out overexposed.